I. Name and Address of the Controller

The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is:

SODEFA GMbH & Co. KG

Franz-Kail-Straße 2

D-51375 Leverkusen

Germany

Email: datenschutz@sodefa.de

Website: https://www.sodefa.de

II. Name and Address of the External Data Protection Officer

You can reach our Data Protection Officer as follows:

SODEFA GMbH & Co. KG

Data Protection Officer

Franz-Kail-Straße 2

D-51375 Leverkusen

Germany

Email: datenschutz@sodefa.de

III. General Information on Data Processing

1. Scope of Processing of Personal Data

We process personal data of our users only as far as this is necessary to provide a functional website as well as our content and services. The processing of personal data of our users regularly takes place only after the consent of the user. An exception applies in such cases where obtaining prior consent is not possible for factual reasons and the processing of the data is permitted by legal regulations.

2. Legal Basis for the Processing of Personal Data

Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis.

When processing personal data necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations necessary for the implementation of pre-contractual measures.

Insofar as the processing of personal data is necessary for the fulfillment of a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.

In the event that vital interests of the data subject or another natural person make the processing of personal data necessary, Art. 6 para. 1 lit. d GDPR serves as the legal basis.

If processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party and these interests are not overridden by the interests, fundamental rights, and freedoms of the data subject, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing.

3. Data Deletion and Storage Duration

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases to apply. Storage may also take place if this is provided for by European or national legislators in EU regulations, laws, or other provisions to which the controller is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.

IV. Provision of the Website and Creation of Log Files

1. Description and Scope of Data Processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.

The following data is collected:

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

2. Legal Basis for Data Processing

The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.

3. Purpose of Data Processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the IP address of the user must remain stored for the duration of the session.

Storage in log files is done to ensure the functionality of the website. In addition, the data serves us to optimize the website and ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

These purposes also constitute our legitimate interest in data processing under Art. 6 para. 1 lit. f GDPR.

4. Duration of Storage

The data will be deleted as soon as it is no longer necessary for the purpose of its collection. In the case of data collection for the provision of the website, this is the case when the respective session is terminated.

In the case of storage of data in log files, this is the case after no more than seven days. Further storage is possible. In this case, the IP addresses of the users are deleted or anonymized, so that an assignment of the calling client is no longer possible.

5. Objection and Removal Options

The collection of data for the provision of the website and the storage of data in log files is essential for the operation of the internet site. Consequently, there is no possibility for the user to object.

V. Contact Form and Email Contact

1. Description and Scope of Data Processing

A contact form is available on our website, which can be used for electronic contact. If a user takes advantage of this option, the data entered in the input mask will be transmitted to us and stored. This data is:

At the time the message is sent, the following data is also stored:

For the processing of the data, your consent is obtained during the sending process and reference is made to this data protection declaration.

Alternatively, contact via the provided email address is possible. In this case, the user's personal data transmitted with the email will be stored.

The data will not be passed on to third parties in this context. The data is used exclusively for processing the conversation.

2. Legal Basis for Data Processing

The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given consent.

The legal basis for the processing of the data transmitted in the course of sending an email is Art. 6 para. 1 lit. f GDPR. If the email contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.

3. Purpose of Data Processing

The processing of personal data from the input mask serves us solely to process the contact. In the case of contact by email, this also constitutes the necessary legitimate interest in processing the data.

The other personal data processed during the sending process are used to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of Storage

The data will be deleted as soon as it is no longer necessary for the purpose of its collection. For the personal data from the input mask of the contact form and those sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the relevant facts have been conclusively clarified.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

5. Objection and Removal Options

The user has the possibility to withdraw his consent to the processing of personal data at any time. If the user contacts us by email, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.

All personal data stored in the course of contacting us will be deleted in this case.

VI. Rights of the Data Subject

The following list includes all rights of the data subject under the GDPR. Rights that are not relevant to your own website need not be mentioned. To this extent, the list can be shortened.

If your personal data is processed, you are a data subject within the meaning of the GDPR, and you have the following rights against the controller:

1. Right to Information

You can request confirmation from the controller as to whether personal data concerning you is being processed by us.

If such processing is taking place, you can request information from the controller about the following:

  1. the purposes for which the personal data is being processed;
  2. the categories of personal data being processed;
  3. the recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed;
  4. the planned duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage duration;
  5. the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller, or a right to object to such processing;
  6. the existence of a right to lodge a complaint with a supervisory authority;
  7. all available information on the source of the data if the personal data is not collected from the data subject;
  8. the existence of automated decision-making, including profiling, under Art. 22 para. 1 and 4 GDPR and -- at least in these cases -- meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to request information as to whether personal data concerning you is transferred to a third country or an international organization. In this context, you can request to be informed about the appropriate safeguards under Art. 46 GDPR in connection with the transfer.

2. Right to Rectification

You have the right to rectification and/or completion against the controller if the processed personal data concerning you is incorrect or incomplete. The controller must rectify the data without undue delay.

3. Right to Restriction of Processing

Under the following conditions, you can request the restriction of the processing of personal data concerning you:

  1. if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
  2. the processing is unlawful, and you oppose the erasure of the personal data and request the restriction of their use instead;
  3. the controller no longer needs the personal data for the purposes of the processing, but you require them for the establishment, exercise, or defense of legal claims, or
  4. if you have objected to processing under Art. 21 para. 1 GDPR and it has not yet been determined whether the legitimate grounds of the controller override your grounds.

Where the processing of personal data concerning you has been restricted, such data shall -- with the exception of storage -- only be processed with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.

If the restriction of processing has been restricted according to the above conditions, you will be informed by the controller before the restriction is lifted.

4. Right to Erasure

a) Obligation to Erase

You can request the controller to erase personal data concerning you without undue delay, and the controller is obliged to erase this data without undue delay where one of the following grounds applies:

  1. The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
  2. You withdraw your consent on which the processing is based according to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR, and there is no other legal ground for the processing.
  3. You object to the processing under Art. 21 para. 1 GDPR, and there are no overriding legitimate grounds for the processing, or you object to the processing under Art. 21 para. 2 GDPR.
  4. The personal data concerning you has been unlawfully processed.
  5. The erasure of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
  6. The personal data concerning you has been collected in relation to the offer of information society services under Art. 8 para. 1 GDPR.

b) Information to Third Parties

Where the controller has made the personal data concerning you public and is obliged under Art. 17 para. 1 GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers processing the personal data that you have requested the erasure by such controllers of any links to, or copies or replications of, those personal data.

c) Exceptions

The right to erasure does not exist insofar as the processing is necessary

  1. for exercising the right of freedom of expression and information;
  2. for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  3. for reasons of public interest in the area of public health under Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR;
  4. for archiving purposes in the public interest, scientific or historical research purposes, or for statistical purposes under Art. 89 para. 1 GDPR insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
  5. for the establishment, exercise, or defense of legal claims.

5. Right to Notification

If you have asserted the right to rectification, erasure, or restriction of processing against the controller, the controller is obliged to communicate this rectification or erasure of the data or restriction of processing to all recipients to whom the personal data concerning you has been disclosed, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed by the controller about these recipients.

6. Right to Data Portability

You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used, and machine-readable format. You also have the right to transmit those data to another controller without hindrance from the controller to which the personal data has been provided, where:

  1. the processing is based on consent under Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract under Art. 6 para. 1 lit. b GDPR and
  2. the processing is carried out by automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of others must not be adversely affected thereby.

The right to data portability does not apply to processing personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

7. Right to Object

You have the right to object, on grounds relating to your particular situation, at any time to processing personal data concerning you which is based on Art. 6 para. 1 lit. e or f GDPR, including profiling based on those provisions.

The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights, and freedoms, or the processing is for the establishment, exercise, or defense of legal claims.

Where personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to processing personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes.

You have the possibility to exercise your right to object in the context of using information society services, notwithstanding Directive 2002/58/EC, by automated means using technical specifications.

8. Right to Withdraw the Consent Declaration under Data Protection Law

You have the right to withdraw your consent declaration under data protection law at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

9. Automated Individual Decision-Making, Including Profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision:

  1. is necessary for entering into, or the performance of, a contract between you and the controller,
  2. is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests, or
  3. is based on your explicit consent.

However, these decisions must not be based on special categories of personal data under Art. 9 para. 1 GDPR, unless Art. 9 para. 2 lit. a or g GDPR applies and suitable measures to safeguard your rights and freedoms and legitimate interests are in place.

In the cases referred to in (1) and (3), the controller will implement suitable measures to safeguard your rights and freedoms and legitimate interests, which include at least the right to obtain human intervention from the controller, to express your point of view, and to contest the decision.

10. Right to Lodge a Complaint with a Supervisory Authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.